Role: Support Administrator
Location: Belgium (hybrid)
Type: Freelance
Requirement: Need to be SC cleared (Portuguese OR Lithuanian nationals who aren’t already SC cleared are welcomed) – THIS IS NON-NEGOTIATBLE.
We are seeking a dedicated and detail-oriented Administrative Support professional to provide key assistance within a dynamic front office environment. You will work closely with senior management, offering vital support in managing communications, scheduling, and daily operations. Your role will involve screening and prioritizing incoming communications, managing calendars, and coordinating meetings. You will also be responsible for organizing travel arrangements, preparing documents and presentations, and acting as the central point of contact for task coordination. Additionally, you will manage confidential correspondence, draft reports, and support the further development of internal communication tools.
Key Responsibilities:
- Provide comprehensive administrative support to senior management, including handling communication, scheduling, and visitor requests.
- Manage calendars and schedules, ensuring efficient use of time and resources.
- Coordinate and prepare travel and accommodation arrangements.
- Draft and review correspondence, presentations, and reports, ensuring accuracy and relevance.
- Organize and minute meetings, workshops, and events, following up on action items as necessary.
- Serve as the point of contact for internal task coordination, maintaining accurate records and tracking progress.
- Assist in the development and improvement of internal communication channels, including intranet pages.
- Represent the office professionally across all communication channels.
Requirements:
- Higher vocational training in a relevant field with at least 1 year of related experience, or secondary education with 3 years of related experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, and databases.
- Excellent command of spoken and written English, with strong communication skills.
- Experience with document management systems and SharePoint.
- Ability to take initiative and work independently in a fast-paced, demanding environment.
Desirable Qualifications:
- Familiarity with administrative regulations and procedures in a structured organization.
- Experience in minute-taking and transcription.
- Previous experience supporting senior executives.
- Experience working in an international environment.
- Knowledge of organizational responsibilities and structures in a complex setting.
